Faculty: Viewing and Submitting Grades
Follow the steps below to view a current or previous term grade roster:
- Log into Student Services Online (link is external) and select Web Grading
- Enter the Course ID and Section ID and select the desired term.
- Select View Class to search.
Archived grade rosters are available back to 1982. They can be downloaded into Excel to save or print.
Submitting Grades
Deadlines for submitting grades for Fall 2018:
Fall 2018
- Wednesday, January 2, 2019 by 9:30 PM
Spring 2019
- Graduating Students:
- Friday, May 17, 2019 by 9:30 PM
- Non-graduating Students:
- Thursday, May 23, 2019 by 9:30 PM
The Office of the University Registrar does not in general permit the respective Faculties to record and submit either informal interim/temporary grades or grades that serve as placeholders. All grades must be official, final grades that conform to the grading schema in place at the various Schools. Exceptions to this policy should be secured in advance from the Office of the University Registrar. Approval will be granted only on a case-by-case basis taking into account unique circumstances that are germane to a particular faculty member or student.
Grades must be submitted through Web Grading on Student Services Online. You will need your University Network ID (UNI) and password to log in. The submission process requires two steps:
- Click the Submit button on the web grade roster. You will then be required to check your work and perform a final submission.
- After the final submission, you will receive a message stating that grades have been successfully submitted.
To determine whether or not your grades have been submitted, check the grade roster which will state the date, time and UNI of the individual who submitted the grades.
Please note: Columbia and Barnard students who take the same classes will appear and be graded on a single grade roster. For assistance using Web Grading, please contact your departmental administrator or send an email
Changing Grades
Instructors are responsible for initiating grade changes and must transact all grade changes directly in Student Services Online (SSOL) for students in the following schools: Architecture, Barnard, Business, Columbia College, Professional Studies, Engineering, General Studies, GSAS, International Affairs, Journalism, Nursing, Occupational Therapy, Global Programs, Public Health, and Social Work. Students are prohibited from participating in the grade change process.
To change a grade of YC or CP, return to the Grade Roster and submit changed grades.
To change a grade other than YC or CP for students in many Columbia University schools, click on the Change Grades button from the Web Grading menu option. If the Change of Grade option is not available for a student, instructors should use the paper change-of-grade process through their department.
We have developed the following references to help faculty with the new process:
- Screenshot of Grade Change Functionality in SSOL
- Electronic Change of Grade Overview (PDF): A one-page overview of the benefits and functions of the new online grade change functionality.
Note: All undergraduate grade changes must be approved by the school's Academic Advising Center.
