Event Support

Whether you're hosting a commencement event or a small tabling session, CUIMC Facilities Management can support you before, during, and after your event.

Booking a Room

You can book rooms for events at Columbia University Medical Center through the 25Live room booking system. If you don't have access to 25Live, request access and training through CUIMC IT.

Before, During, and After Your Event

We provide key event support services before, during, and after your event to ensure that the space is clean, safe, and inviting. If you need any of the following services, submit a work order.

  • Indoor cleaning or groundskeeping (before, during,and after event, especially after catered events)
  • Additional indoor or outdoor waste and recycling containers
  • Stand-by service such as lavatory maintenance
  • Furniture moving (delivery, set-up, breakdown, removal)
  • Providing white sign stanchions
  • Setting up banners
  • Coat check attendants
  • Electrical services such as access to power sources, extension cords, and stand-by service)
  • Exclusive use of elevators or elevator operators

If you expect more than 40 guests, you must submit a separate work order to request post-event clean-up.

Costs

We charge fees for special events services based on an hourly rate, plus the cost of materials.

Furniture and Equipment Rental

We provide rental equipment, such as tables, chairs, coat racks, and easels. Submit your request​ at least two weeks in advance of the date needed to ensure that we'll have the equipment you require. Please include the date, time, and a diagram of the event layout if applicable.

Furniture Options

Tables

  • Rectangular
    • 6'x2' with seating capacity for 6 people
    • 8'x2' with seating capacity for 8 people
  • Round
    • 5' diameter, with seating capacity for 10 people

Chairs

  • Standard black plastic, hard seat

Easels

  • Tripod, 3' high
  • Poster (four legs), 4' high

Coat Rack

  • Single coat rack with double track, with 25 non-removable hangers per side

Direction Stand

  • Standard 5' high

Corkboard

  • Rectangular, 3' high x 6' wide

Costs

The fee for equipment rental varies by item and includes an hourly custodial rate for set up and removal.

Audiovisual and Classroom Technology

CUIMC IT Classroom Technology Support oversees the use and support of campus classrooms and auditoriums in addition to providing audiovisual and related computing services for the CUIMC community. Contact Classroom Management at 212-305-3255 for support.

Accessibility

For a map of accessible routes on campus and accessible entrances for venues, review our Accessible Routes, Buildings, and Venues. You can also share this map with your guests.

Catering and Event Support from the Faculty Club

Whether you're seeking to host breakfast, brunch, lunch, dinner, or a reception, the Faculty Club has you covered, offering a personal touch and professional, elegant services. The Faculty Club can also provide furniture and linen rentals, audiovisual set-up, entertainment, room booking, and printed materials like menus and brochures. Learn more about the Faculty Club.

Informational Tabling

Due to space and safety restrictions, we only allow tabling in the lobby of the William Black Building and at the entrance to the Teaching and Learning Center on lower level one of the Hammer Health Sciences Center. Please submit a work order to request a table.