CUMC Applications and Access
Faculty, Staff and Students at the Columbia University Medical Center require access to a wide variety of applications and data. We've consolidated a
list of many of these programs with information on how to request access and receive assistance.
Computer Login, Email and Network Drives
UNI - the University Network ID is the login or username for many applications and electronic resources at Columbia and CUMC. It consists of your initials followed by an arbitrary number.
Example UNI: abc1234
Many online programs present a the Columbia University Authentication screen shown to the right when you must provide your UNI and its password to login. Common resources that use the UNI for login include myColumbia for employee payroll and benefit information, CourseWorks, and Student Information Systems.
The Manage My UNI website is used to select your password when your UNI is first activated, and enter security questions that will be presented if you need to reset a forgotten password in the future. You can also use Manage My UNI to immediately change your password.
- If you do not know whether you have a UNI, use the Look up your UNI link on the My UNI page to search for it by your first and last name, as it may have already been automatically created.
- If you do not have a UNI, your department must request one for you. Employees should see their Department Administrator or supervisor for assistance; students must contact their school or Student Administrative Services. CUMC IT cannot process UNI requests.
Email, Shared Calendars and Outlook -
CUMC IT provides Office 365/Exchange email accounts (those ending in @cumc.columbia.edu) for Medical Center faculty, staff and students. Pease see the Email at CUMC pages for information on requesting an account as well as general help and how-tos.
Domain Account (Computer Login) - domain accounts are used to login to a work computer that has been connected to a "domain" or network and connected resources. CUMC IT manages the MC domain; departments with their own IT staff might use and manage a different domain.
See the Computer Login and MC Domain Account pages for assistance with obtaining an account, password help and more.
Network Drive Storage - CUMC IT offers network connected storage on drive space that meets CUMC encryption requirements for confidential and sensitive data.
- Submit the
Add or Modify Network Drive Access form to add or change access to network drive(s). The user must already have an MC Domain Account.
- CUMC IT Network Drives are typically automatically connected after logging in to to a computer that is on the MC domain. To manually connect to a drive or access it from off campus see information on the About Network Drives page.
- Accounting and Reporting at Columbia Financial System (ARC):
ARC has replaced most finance and purchasing systems including AP/CAR, DARTS, and Finsys. For more information please see the Accessing ARC and Related Systems page on Columbia's Finance Division website, or contact the Finance Service Center. See the Systems Access Application Process for obtaining access; approved staff can login to ARC using their UNI and password.
- DARTS, Data Warehouse: Refer to ARC information immediately above, or see Legacy System & Reports Access information towards the bottom of CU Finance's Accessing ARC and Related Systems page.
http://my.columbia.edu - your active UNI and password will give you access to myColumbia where you can view your payroll, benefits and other HR related information. You must change your UNI password every 6 months for continued access. Select the Help links on the myColumbia home page for support and FAQs.
- Manager Self Service/Human Resources Management System - Department Administrators and other qualified people within each department can manage HR information via the Manager Self Service module within myColumbia. For MSS access, please see the instructions and online form at: https://wwwa.ais.columbia.edu/sws/psoft/index.html.
Access to the Identity Enrollment and Management (UNI creation), which is available through the myColumbia portal, follows automatically a few days after People@Columbia MSS access is granted.
Academic and Research Programs
- Advance: The Alumni Development System. See http://www.advance.columbia.edu/ for access, training and support information.
- Citation Management Tools including EndNote: See information on the Health Sciences Library website.
- CourseWorks: http://courseworks.columbia.edu. Also referred to as Canvas or Sakai.
For support please see resources and links on the CourseWorks home page, email firstname.lastname@example.org or contact the CUMC IT Service Desk
for assistance on the Medical Center campus. You can logon to CourseWorks with your Columbia UNI and password, but will only have
access to classes in which you are currently enrolled. Instructors requiring access should contact
CTL at 212-854-1692. Students must
be added by the instructor; logon is with your UNI and password. If you are not able to log in please contact the
instructor first to verify that you have been given access.
- Echo360: Lectures, presentations, demos, and tutorials in most classrooms can be recorded at the presenter's request, or using software installed on a computer, and published via CourseWorks. More details are on the Echo360 Lecture Recordings pages.
- ExamSoft (Examplify and SofTest): ExamSoft provides software used to take course and clerkship exams. Students are typically emailed specific information on using the programs by their schools. General support and compatibility information is at http://support.examsoft.com
- New Innovations: a web based program currently used by third year clerkships at CUMC to record data about their clinical visits. Only faculty, residents and students involved in the clerkships have access to the system. Log in via https://www.new-innov.com/Login, and see the Help link and Support Center within the New Innovations site for assistance. Please contact your school for additional login or support issues.
- OASIS: a student record and course management tool for P&S, for new accounts and general support please see their Knowledge Base.
- Ovid MEDLINE: See information on the Health Sciences Library website at http://library.cumc.columbia.edu/ovid-medline. If you are off campus you may need to log in to VPN first.
- Pharos Printing:
Printing, copying and scanning at CUMC for students is provided by the Pharos printers located in most computing, study and housing areas. The Pharos pages have full information printing and copying.
- Qualtrics: an online survey tool and research suite licensed at CUMC, details on access and support are on this information page. NOTE: Qualtrics 360 is no longer licensed at CUMC.
- Rascal: https://www.rascal.columbia.edu,
Columbia's Research Administration System. For logon access and technical support please see
Rascal's Help Page.
- SAS and SPSS - statistical programs for data analysis. Licenses and installation media are available for a discount, please see the SAS and SPSS pages for details.
- Student Services Online (SSOL) and Student Information Systems (SIS) - Students will be added by their school/program. Anyone requiring
access to manage SIS information should submit the Request Access form linked in the left of the SIS home page.
- Catalogs, eJournals and Databases including Ovid MEDLINE, PubMED, Electronic Journals and Books, CLIO
- current full time faculty, staff and students can access these from off campus via their UNI and password. This excludes
UpToDate, which can only be viewed from off campus when connected to VPN.
- CROWN: Clinical Records On-Line Web Network is the electronic health record for ColumbiaDoctors. Login is via a CWID or WebCIS account at the NYP Citrix Access gateway site.
The CROWN web site has information on training, access and policies: https://secure.cumc.columbia.edu/columbiadoctors/crownweb/index.html
IMPORTANT: Crown Scan can only be accessed via the Crown Scan Live icon via NYP Certified Application at https://ita.nyp.org/. If you are not able to access Crown Scan, or have an old CROWN Scan icon on your computer, please contact your IT staff for assistance.
Login with your CWID (hospital) account, then select the Eagle icon. You will only see the icon if you have access, if not have an NYP Director/Manager or delegate must submit the eSystem Access Form to request Eagle access for you. Computers that haven't logged in to the ITA site before may need software installed, for this or other technical issues please contact 5-Help, option 5 if you are using Eagle on a CUMC owned
computer 4-Help (212-746-4357) if you are using it on an NYP computer.
- Eclipsys - the eSystems Access Form must be submitted by an approved Director, Manager or delegate, please contact the NYPH Help Desk at 1-212-746-4357 with any specific questions regarding these or other NYP enterprise or clinical accounts.
- IDX: For initial technical support please contact
CUMC IT Service Desk at extension 5-Help. To request access to IDX please select the System Access link on the ColumbiaDoctors System Access and Security web site. As of August 21st, the FQDN (link) for IDXWEB has changed, please contact your CITG for assistance if needed.
NOTE: For resolution of .Net errors in IDX please see instructions online.
- NYP Programs:
Password self-service login for programs managed by NYP including Eclipsys XA, EPIC, WebCIS, Cisyphus as well as NYP email accounts.
To request access to NYP managed programs please see the NYP eSystems Access Form. Contact the NYPH Help Desk at 1-212-746-4357 with any specific questions regarding these or other NYP enterprise or clinical accounts.
- NYP Exchange Webmail:
For support with NYP email addresses please contact the NYP Help Desk at 4-Help (212-746-4357), extension 1.
Web based Clinical Information Systems - for technical support with WebCIS please contact the NYP Help Desk at 4-Help (212-746-4357),
extension 1. For access to WebCIS please submit the the NYP
eSystems Access Form.
- BitLocker - native encryption for compatible Windows computers. Please see the BitLocker page for information on requesting setup and use of the program at CUMC.
- CrowdStrike - an endpoint detection and response program/advanced malware protection platform. For installation please contact your Certified IT Group.
- DatAnywhere - a secure, web based solution for transfer and sharing of large files with those outside of CUMC/NYPH.
- Duo for MFA (Multifactor Authentication) - Duo is a service used to implement MFA when accessing protected resources. CUMC is currently only requiring it for use with VPN.
- FileVault 2 - native encryption for Macintosh computers using OS 10.7 or higher. See the FileVault 2 page for proper setup and use at CUMC.
- HIPAA Privacy and Security Training: An online training system covering required security and HIPAA related topics for CUMC faculty, staff and students. Go to the Enterprise Learning Management System, log in with your UNI and password and click on "My Learning Plan". Any training assigned to you will be listed. Contact the CUMC IT Service Desk at extension 5-Help for technical issues or refer to the Office of HIPAA Compliance Training website for additional information.
- OneDrive for Business - cloud storage offering sync and backup features for individual files. Your CUMC/Office 365 email account is used for login.
- RSAM - the Risk Assessment program used to register multi-user applications and systems at CUMC. See the Information Security System Certification Program page for additional information.
- SharePoint Online - web-based collaborative platform with Microsoft Office integration. Site owners within a group or department manage access, which is tied to your MC domain account.
- VPN - this may be required to connect to CUMC resources from a computer or device that is off campus. Using VPN first requires installation or set up on the system as well as enrolling for CUMC multifactor authentication (MFA) via Duo. Once these are done you can login to VPN using your Columbia UNI and password and desired MFA method. For support please contact the CUMC IT Service Desk at extension 5-Help.
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