Moving Out

Like moving in, moving out of your accommodations can be a stressful process. Taking a few moments to review the topics below will help make your move-out as easy as possible. Contact us at cumc.housing@columbia.edu or 212-305-4357, option 2 if you have any questions about the move out process.

 

Moving Out at Graduation

May graduates must move out by the last day of their contract/lease. May graduates must fill out and submit a Notice of Vacancy by March 30. Keep a signed copy of the form as your receipt.

 

October and February graduates have until the end of the month in which they graduate to move out of University housing. Please fill out and submit a Notice of Vacancy at least 30 days prior to vacating.

 

May graduates who currently reside in on-campus housing and will be continuing at the medical center as residents of Columbia University Medical Center/NewYork-Presbyterian Hospital may apply to continue to live in CUMC housing by obtaining an application from the Office of Housing Services. Upon approval, post-grads occupying accommodations designated for single students will be re-assigned to campus studio apartments. Individuals occupying student couples housing will maintain their current apartment. This continuation is offered for a maximum of one year.

 

Moving Out at Any Other Time

Leaseholders

All lease-holders who intend to vacate their room or apartment must file a Notice of Vacancy form with the Office of Housing Services at least 30 days prior to vacating.

 

All tenants are able to vacate on December 31 without penalty for breaking their lease.

 

There is a penalty for breaking the lease if a tenant decides to vacate after December 31. Only students in the following situations will not be penalized: Students who are going on leave, have withdrawn, have completed the semester, or cannot attend classes due to medical reasons.

 

Contract Holders

A Contract Cancellation Form is required only when a student is not planning on returning for the Spring Semester. Please make sure you check your contract cancellation schedule for any applicable cancellation fees.

 

All tenants are able to vacate on December 31 without penalty for terminating their contract.

 

There is a penalty if a tenant decides to vacate after December 31. Only students in the following situations will not be penalized: Students who are going on leave, have withdrawn, have completed the semester, or cannot attend classes due to medical reasons.

 

Moving Out To-Do List

To complete your moving out process, please adhere to the following:

  1. Remove all personal belongings from unit. Any items left behind will be discarded with a possible fee deducted from your security deposit.
  2. For Furnished units: Return furniture to original locations.
    For Unfurnished Units: Remove all personal belongings, including furniture.
  3. Leave unit clean.
    • Empty refrigerator and cabinets.
    • Remove all trash.
    • Sweep all floors.
  4. Make sure you cancel any services in your name (ConEdison, telephone, cable service).
  5. Return your keys to the Bard Hall (60 Haven) door attendant.
  6. Vacate by the last day of your lease or incur penalties.

You may incur a charge, deducted from your security deposit, if the above conditions are not met.

 

When moving out, you may see the door attendants in Towers I, II, and III to borrow a hand-truck or dolly. You must provide a CUMC ID. While door attendants in other buildings cannot offer this resource, residents of other buildings are welcome to request a hand-truck or dolly at Towers I, II, and III.

 

Using a Moving Company

When using a moving company to move in or out of CUMC housing, you must provide the following to the Office of Housing Services:

  1. Copy of a certificate of insurance from an admitted insurance company (admitted means filed with and subject to the laws and regulation of the state they are admitted in). View example.
  2. Confirmation of auto and general liability coverage with minimum liability limits of $2 million.
  3. Confirmation of worker’s compensation coverage.
  4. The certificate of insurance should also name The Trustees of Columbia University in the City of New York as an additional insured.

Please forward a copy of the certificate of insurance to the Office of Housing Services at least two business days before your move-in or move-out date.

 

The moving company and the tenant will be responsible for leaving the building and its premises in broom-clean condition and for removing boxes and other trash generated in the move. If you have any questions regarding the requirements for the policy, please contact us at cumc.housing@columbia.edu or at 212-304-4357, option 2.

 

Security Deposit (Towers I, II, and III, and 154 Haven Ave.)

After you move out, your bedroom will be inspected for damages. The cost of repairing any damages beyond normal wear and tear, or replacing any missing appliances or furniture, will be deducted from your security deposit. Security deposits are held by a bank, and as a result, refunds can take up to 60 days to process.

 

For any questions regarding your security deposit, please contact Patricia Snee from the Office of the Controller at pas20@columbia.edu or 212-854-1026.

 

Mail Forwarding

Remember to update your address with all of your service providers (such as your bank and Amazon.com) before vacating. A change of address must be filed with the US Postal Service when vacating or transferring within CUMC to ensure your mail is forwarded. All mail will be returned to sender once you move out.

 

Storage

Since we do not provide storage, you can contact the following companies or look on your own:

The storage companies listed above are recommended by the Morningside Campus. The CUMC Office of Housing Services has no affiliation with any of these companies and has provided this information solely for your convenience.

Need Help? Contact the Office of Housing Services

212-305-Help (4357), select 'Option 2'
cumc.housing@columbia.edu
Monday-Friday: 8 a.m. to 5 p.m.
For all after hours emergency issues:
Georgian: 212-305-6868 | 154 Haven: 212-304-7144 | 390 Ft. Washington: 212-927-3539 | Bard/Tower 1 304-7002 | Tower 2: 304-7262 | Tower 3: 305-1300

  • Student/Tenant Guide
  • Moving
  • Disability Services

Facilities Operations

650 West 168th Street
Black Building, Room B-02
New York, NY 10032
Tel: 212-305-4357 (Option 3)
Fax: (212) 305-1026
cumc.facilities@columbia.edu

Parking Office

650 West 168th Street
Black Building
New York, NY 10032
Tel: 212-305-4357 (Option 7)
Fax: 212-305-1026
cumc.parking@columbia.edu


Columbia University
School of Nursing
Building

Housing Services

50 Haven Avenue
Bard Hall, 1st Floor
New York, NY 10032
Tel: 212-304-7000
or 212-305-4357 (Option 2)
cumc.housing@columbia.edu

 

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