CUIMC Special Events Digital Signage Policy

The CUIMC Events digital signage provides an opportunity for publicizing Medical Center events in a highly visible and engaging manner. CUIMC Events digital signage boards can be found in the building lobbies of:

  • P&S
  • Black
  • Georgian
  • Russ Berrie Medical Science Pavillion
  • Irving Cancer Research Center
  • Lasker
  • School of Nursing
  • Hammer Health Sciences Center

Please note: posters on easels are no longer permitted in any of the aforementioned lobbies; however, event posters containing program, schedule, and instructions for participants will be permitted on the day of the event only. They must be removed immediately following the event.

If you are interested in posting signage in Vagelos Education Center (VEC), 60 Haven or the Herbert Irving Comprehensive Cancer Center, please see the Other Signage Throughout the CUIMC Campus section of this page for more information.

CUIMC Announcements Suitable for Posting

Suitable events include all those that are either sponsored or co-sponsored by a CUIMC or CU department, center or office. Events that are not suitable for posting on the screens include:

  • Lectures, seminars, or symposia that are invitation only
  • Courses
  • Guest appearances by faculty, staff, or students at other institutions outside Columbia
  • Administrative or other meeting among a group of faculty, staff, or students that are closed to others
  • Information or advertisements for clinical or research trials

Non-event postings/announcements will be considered if there is room on the rotation schedule. Examples of permitted signage are grant related announcements, special course announcements, and campus or public safety information.

CUIMC Request Form and Fee

Please complete the request form Digital Signage Request Form. Effective FY19, there is a $125 fee per week for all postings. This fee covers the overall maintenance and management of the digital signage system.

Given demand, our standard posting schedule is approximately 7 days before the event and will be on the screen for 9 seconds with an average viewing rotation of twice every 2 minutes. Please note, our form has been updated and now requires ARC approver information.

Student Announcements Suitable for Posting

Student digital signage monitors are located throughout the Hammer Health Sciences Center, the Teaching and Learning Center, and the P&S first floor lounge.

Suitable events include all those that are either sponsored or co-sponsored by a CUIMC or CU department, center or office. Organizations requesting signage must be a registered student organization and/or faculty sponsored. Events that are not suitable for posting on the screens include:

  • Events not affiliated with the Medical Center
  • Events that occur off-campus (unless officially sponsored by the university)

Student Request Form

Please complete the Digital Signage Student Request Form. There is no fee associated with student postings. Given demand, accepted postings will go up approximately 14 days before the event.

Posting Specifications

The information below provides technical requirements for the creation of files that will be accepted for posting. JPEG and PowerPoint files that do not meet the required specifications will not be accepted.

JPEG Specs

Size: 1366 (pixels high) x 768 (pixels wide)
Resolution: 72 dpi (Embedded images should also be 72 dpi resolutions - note: stretching or enlarging images will result in a loss of dpi.)
Orientation: Portrait only
Color: RGB

PowerPoint Specs

There are several PowerPoint digital signage templates available. These files have been formatted to the exact size and orientation required.

Templates

To download pre-designed templates that may be useful for creating your posting, please visit our CUIMC Digital Signage Templates folder on Office 365.

Once you've logged in and accessed the folder, you can download the templace of your choice and edit as desired.

Design Guidance

  • Font size: Headline - 44 point or larger; Body - 30 point or larger
  • Graphics: Avoid thin or diagonal lines which will appear pixilated
  • Content: Clear, simple designs and text; do not use large/dense blocks of text

File Submission

Please allow 2-3 business days for confirmation that your announcement has been approved.

  • Announcements without a completed form will not be accepted.
  • Please note that CUIMC Events reserves the right to make decisions about what is and isn't appropriate for posting and when a posting will appear in the announcement rotation.
  • Each announcement will appear on the screen for 9 seconds. CUIMC Events reserves the right to adjust the appearance of time based on the number of announcements in the rotation.
  • Announcements will be displayed on all screens. Individual screens cannot be selected or excluded.

Other Signage Throughout the CUMC Campus

For posting in the Vagelos Education Center (VEC), please visit http://www.ps.columbia.edu/education/honor-code-policies/vagelos-education-center-vec/vec-electronic-signage-policy

For posting in Housing signage at 60 Haven Ave., please contact the director of  housing, Tanya Kent-James at tk2375@cumc.columbia.edu

For posting on the Herbert Irving Comprehensive Cancer Center signage, contact Maria Batori at mb3155@cumc.columbia.edu

 

Questions?

For events signage, contact cumc_posting@columbia.edu

For student signage, contact student_posting@columbia.edu

 

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