Steering Committee Approves Records Retention Policy At the most recent meeting of the Compliance Steering Committee, a Records Retention Policy was approved. Patient medical records and related administrative and billing records shall be retained in their original or legally reproduced form for a period of at least six years from the date of last encounter, or three years after the patient’s age of majority, whichever is greater, unless otherwise required by any other University records retention policies or applicable statutes, rules or regulations. Medical records for patients who are mentally incompetent during any time they are treated shall be maintained for at least three years after death. These minimum periods for retention of patient medical records may be extended at the discretion of providers. Patient medical records and related administrative and billing records should be properly discarded at the conclusion of the retention period set forth in this policy. Return to Contents | Return to Billing Compliance